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This vacancy has been closed.

Closing Date: 23 February 2024
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Manager, Project Management Office  Gaborone
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MAIN PURPOSE OF THE JOB

Managing and optimizing the functions of Project Management Office and establishment of a governance system and maintenance of procedures and standards for project management methodologies, and defining responsibilities across stakeholders. Streamlining and standardizing processes around best practices, establishing and disseminating protocols for every team and department to follow, and enforcing those common standards across the Bank. This includes ensuring that Bank projects are executed effectively and efficiently assuring delivery on time and within budget to the right quality.

KEY RESULT AREAS

  • Establishment of a project governance structure, project management standards and guidelines to ultimately setup the PMO as a central function in the Bank.
  • Selection and prioritization of projects aligned with their strategic and tactical business objectives.
  • Planning, programming, budgeting, and resource allocation
  • Analysis of financial data, including project budgets, risks, and resource allocation.
  • Monitoring and reporting on project performance against KPIs and requirements, identifying and undertaking corrective action as required.

 

JOB REQUIREMENTS

A master’s degree in project management, Business Administration, Engineering or related areas and a minimum of six years’ experience in Project management with a Prince 2 accreditation OR PMP certification.

OR

A bachelor’s degree in engineering, Project Management, Business Administration or related areas and a minimum of eight years’ experience in project management with a Prince 2 accreditation OR PMP certification.

OR

A   Degree in Business Administration or Information Technology plus   ten years project management experience and Supervisory experience with a Prince 2 accreditation OR PMP certification

 

DUTIES & RESPONSIBILITIES

  • Managing the day-to-day activities in the PMO, providing guidance on policies and processes,
  • Collaborating with other department management teams to define, prioritize, and develop projects.
  • Providing financial reports and budget outlines to management
  • Creating a database of project learnings to improve existing project management processes.
  • Continuously monitoring and evaluating projects to ensure that user requirements are met.
  • Accurately documenting the business case, charter, scope and all other input documents to achieve the desired output.
  • Lead the analysis, selection and roll-out of PMO tools that enable the integrated delivery model.
  • Provide the necessary training and facilitating skills to drive transformation activities and ensure long term adoption.
  • Documenting all key decisions and action items as necessary.
  • Ensure functional area deliverables are understood, cross-functionally aligned, execution of deliverables and timelines are on track;
  • Regular project reporting to senior leadership on project and team performance.
  • Partner with the user departments to facilitate an effective, cross-functional governance process to enable portfolio status and health;
  • Give advisory roles to Departments when dealing with contractual disputes and complaints.
  • Seek implementation efficiencies to meet or exceed the performance expectations established at project initiation.
  • Develop, implement, and govern program management processes, dashboards, templates, policies, and metrics.
  • Monitor compliance with project policies and standards.
  • Coach and mentor project managers and share knowledge of best practices.
  • Coordinate project deliverables with Project Managers, consultants, and support contractors in a direct and indirect reporting structure.
  • Set annual performance targets for PMO staff and conduct performance reviews.
  • Oversee Project Managers for the delivery of projects/programs on time, within scope and on budget.
  • Lead capacity building to strengthen project management capabilities across the Bank.
  • Lead the ongoing development of Bank’s project management model and toolkit.
  • Establish a consistent approach to oversight and performance reporting of large-scale projects.
  • Maintain oversight of live projects and provide regular performance reports to senior management.
  • Act as project management coach and advisor for team and senior colleagues across the Bank.
  • Coordinate the management of project resources, with a focus on team members, contractors, and support departments.
  • Develop and maintain project cost control plans, including identifying and tracking budget variances, and assisting with budget development efforts.
  • Maintain project records, including meeting minutes, activity reports, and meeting agendas.
  • Monitor progress against plans and schedules, identifying and resolving problems, and updating project plans as needed.
  • Oversee and manage project communication efforts, including writing and disseminating project communications, conducting regular project status calls, and responding to team members’ communications.
  • Assist with project proposals, including developing opportunities, and presentations.
  • Undertakes such other related duties as directed by the Head of Property Management Division

 

Closing Date: 23 February 2024
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