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Purpose of the Role

The Administrator / Bookkeeper is responsible for supporting the smooth daily running of the business through accurate bookkeeping, creditor management, fuel and timesheet administration, filing, and general office support.

 

Key Duties and Responsibilities

• Fuel management – monitoring and recording fuel usage and purchases, reconciling fuel cards/logs, and flagging discrepancies
• Creditors – processing supplier invoices, reconciling statements, and preparing payments for approval
• Timesheets – collecting, checking, and forwarding employee timesheets for payroll purposes
• Filing – maintaining accurate, up-to-date physical and electronic filing systems
• Bookkeeping – capturing financial transactions, processing basic reconciliations, and maintaining accurate financial records
• Debtors – assisting with invoicing and following up on outstanding payments where required
• Petty cash – managing and reconciling the petty cash float
• General administration – answering calls, handling correspondence, ordering office/stock supplies, and assisting with ad hoc admin tasks
• Data entry and record-keeping – ensuring information is captured accurately and consistently across systems
• Assisting with month-end processes and preparing basic reports as needed
• Liaising with suppliers and service providers on routine account queries
• Any other reasonable administrative or bookkeeping duties as required by management

 

Requirements

• Matric (Grade 12); a bookkeeping qualification or equivalent experience is an advantage
• Previous experience in bookkeeping or administration
• Proficiency in Microsoft Excel and accounting/bookkeeping software (e.g. Pastel, Sage)
• Strong attention to detail and accuracy
• Good organisational and time-management skills
• Trustworthy, with the ability to handle confidential and financial information discreetly
• Own reliable transport (if applicable)

 

Working Hours

This is a half-day position. Specific hours and days to be confirmed with the successful candidate.

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