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1. Main Function of the Role:

The Creditors Clerk is responsible for managing supplier accounts, ensuring accurate invoice processing, and reconciling statements to maintain financial integrity and efficiency. This role serves as a liaison between suppliers, branches, and other departments to ensure the timely and accurate processing of payments while adhering to the organization’s policies.

 

2. Key Performance Areas:

• Problem-Solving: Identify and resolve issues with suppliers promptly, providing necessary support to address discrepancies.
• Supplier and Branch Liaison: Communicate with branches and suppliers to follow up on outstanding invoices and credit notes.
• Invoice Verification: Ensure that supplier invoices are accurately verified and recorded in the purchase ledger account for the correct month.
• Reconciliations: Reconcile supplier statements to purchase ledger accounts and review creditor reconciliations for approval.
• Inter-Departmental Coordination: Collaborate with other departments and creditor clerks to ensure timely and accurate payments.
• Compliance: Adhere to standard accounts payable policies and procedures to maintain financial accuracy.

 

3. Qualifications and Experience:

• Educational Requirements: Must have completed Grade 11 (New Curriculum) or Grade 12 (NSSC-O) with at least 22 marks.
• Experience: Minimum of 2 years of experience in a Creditors role, preferably in the Building or Retail industry.
• Technical Skills:
  • Proficiency in advanced Excel.
  • Familiarity with the "Kerridge" computer system and expense handling will be an added advantage.

 

4. Skills and Attributes:

• Integrity: Demonstrates honesty and responsibility in all tasks, ensuring adherence to company policies and ethical standards.
• Numeracy and Problem-Solving: Strong numerical and analytical skills to address financial discrepancies effectively.
• Organization and Attention to Detail: Exceptional organizational abilities to manage multiple tasks with precision.
• Time Management: Capable of working under pressure and meeting tight deadlines efficiently.
• Communication: Strong interpersonal skills for effective communication with suppliers, branches, and internal departments.
• Adaptability: Knowledge of accounts payable policies and procedures, with the ability to adapt to new systems and processes as needed.

 

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