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1. Main Function of the Role

An Administration Clerk is responsible for providing general office and administrative support to ensure the efficient operation of the organisation. The role involves handling clerical duties such as filing, data entry, record keeping, preparing documents, and assisting with correspondence. Administration Clerks also support staff and management by maintaining organised systems, managing office supplies, and performing reception or front-desk duties when required. This position requires attention to detail, strong organizational skills, and the ability to work independently while handling multiple tasks.

 

2. Key Performance Areas

• Office Administration
  • Ensure all office functions are well-organized and run smoothly.
  • Maintain accurate and up-to-date records, ensuring they are accessible for audits and operational needs.
  • Handle correspondence, filing, and document management.
  • Effective supervision of the branch’s administrative controls & procedures
  • Accurate Debtors and Creditors administration
  • Timeous banking of all the Cashiers money received
  • Staff supervision

 

3. Qualifications and Experience

• Education
  • A minimum of Grade 11 (New Curriculum) or Grade 12 (NSSC-O) with at least 22 marks.
  • Must be computer literate; knowledge of the Kerridge computer system will be an added advantage
• Experience 
  • Minimum 2 years’ experience in a similar position.
  • Computer literate – knowledge of the “Kerridge” computer system will be an advantage

 

4. Skills and Attributes

• Excellent administration and problem-solving skills.
• Proven Financial understanding.
• Supervisory experience with high Emotional Intelligence.
• Excellent communication and Interpersonal skills.
• Good time management skills.
• A vibrant self-starter who is forthcoming, trustworthy, ethical and can perform well under pressure.

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