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1. Main Function of the Role

The Creditors Clerk is responsible for managing and maintaining accurate accounts payable records, ensuring supplier invoices are processed correctly and payments are made on time. The role supports the finance function by performing reconciliations, resolving supplier queries, and ensuring compliance with company policies and financial procedures.

 

2. Key Performance Areas

Invoice Processing & Payment Administration

• Accurately capture and process supplier invoices into the accounting system.
• Prepare and process supplier payments, ensuring accuracy and timeliness.
• Send Proof of Payment (POP) and remittance advice to suppliers.
• Manage withholding tax documentation and ensure compliance.

Reconciliations & Financial Accuracy

• Perform creditors reconciliations between the General Ledger and supplier statements.
• Investigate and resolve reconciling items and invoice discrepancies.
• Ensure intercompany accounts are reconciled accurately.

Supplier & Staff Support

• Respond to supplier and store queries professionally and timeously.
• Process staff reimbursements and transport/allowance payments.
• Maintain accurate supporting documentation for all transactions.

Inventory & Smallwares Control

• Control smallwares processes, including month-end counts and reconciliations.

Compliance & Administrative Control

• Ensure adherence to financial policies and procedures.
• Assist with project-related financial administration and Purchase Order processes.
• Maintain proper filing and record-keeping systems.

 

3. Qualifications and Experience

• Minimum High School Diploma (required).
• Diploma in Accounting or AAT qualification (preferred).
• Registration with BICA (advantageous).
• Minimum of 2 years’ experience in accounts payable or a similar finance role.
• Experience within the Quick Service Restaurant industry is an advantage.
• Basic understanding of accounting principles and financial procedures.
• Proficiency in Microsoft Office and accounting systems (e.g., Acumatica).

 

4. Skills and Attributes

• Strong numerical and reconciliation skills.
• High level of accuracy and attention to detail.
• Good planning, organization, and time management skills.
• Ability to meet deadlines and manage workload effectively.
• Strong communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive financial information.
• Reliable, accountable, and dependable.
• Customer-focused with a service-oriented approach.
• Ability to investigate and resolve discrepancies independently.

 

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