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Purpose

The Finance Cashier supports the processing and recording of financial transactions for Client, working within the finance team at Nutun in South Africa. The role reports to both Nutun and Client for operational process authorisations, ensuring client service level requirements are met and regulatory compliance is maintained. This position is critical in safeguarding client monies, maintaining accurate records, and ensuring adherence to financial and legal standards.

Experience & Qualifications

• Matric or NQF Level 4 Equivalent.
• Bachelor’s degree or National Diploma in Finance, Accounting, or Business Administration (NQF Level 6–7) advantageous.
• 1–4 years of experience in finance, cashiering, or accounting roles.
• Experience within a BPO is advantageous.
• Familiarity with CRM systems (Easycollect) and Practice Management Systems (Quantum Liberate) is beneficial.
• Knowledge of regulatory frameworks such as SRA rules and compliance standards is essential.

 

Key Objectives:

Regulatory Compliance & Client Monies

• SRA Rules Knowledge: Gain and maintain excellent knowledge of the Solicitors Regulation Authority (SRA) solicitors account rules to ensure full adherence when processing client monies.
• Client Monies Processing: Process all transactions and automated procedures for remittance of client monies received by Client ensuring payments are made in accordance with client SLAs.
• Authorisations: Obtain necessary authorisations for remittance of client monies and post authorised transactions to Client’s bank account for coding and further authorisation.

Supplier Payments & Office Account Management

• Supplier Invoice Processing: Process all transactions and automated procedures for supplier invoice payments.
• Authorisations for Supplier Payments: Obtain authorisations for supplier payments from the office account and post authorised transactions to Client’s bank account for coding and further authorisation.

Reconciliation & Audit Trails

• Client Bank Reconciliation: Perform daily reconciliation of client bank statements against transactions recorded in CRM (Easycollect), ensuring accurate posting to the Practice Management System (Quantum Liberate).
• Office Bank Reconciliation: Conduct daily reconciliation of office bank statements and payments, processing automated procedures and posting transactions to Quantum Liberate.
• Audit Trail Maintenance: Record and file reconciliations for all bank accounts daily and monthly, ensuring full audit trails are maintained.

Query Resolution & Team Support

• Supplier Queries: Handle queries related to suppliers and invoices, including processing and posting credits.
• Client Refunds & Disputes: Assist the wider team with client refund requests, disputed payments, reconciliation queries, and credit postings.

Risk Management & Fraud Prevention

• Fraud Monitoring: Monitor risk through reconciliation and assist in investigating fraudulent or suspected fraudulent activities involving client and office bank accounts.
• Cashflow Forecasting: Record all financial transactions daily in the current month cashflow forecast to support accurate financial planning.

Skills & Competencies

• Excellent written, verbal, and numeracy skills.
• Advanced IT skills with proficiency in Microsoft Office, particularly Excel.
• Ability to prioritise, manage, and execute tasks efficiently while maintaining high productivity and accuracy.
• Ability to follow processes and procedures to deliver regulatory-compliant outcomes.
• Capable of working independently with accountability for cashiering functions, while collaborating with management, including the COFA (Compliance Officer for Finance and Administration) and SMF16 (Senior Management Function 16), to ensure regulatory and audit compliance.

 

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