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Pupkewitz Foundation | Windhoek, Namibia

The Pupkewitz Foundation is seeking a highly organised, digitally capable and service-oriented Grants & Foundation Support Administrator/Officer to support the effective administration of the Foundation's grant-making activities and wider operations.

This is a diverse, hands-on role suited to someone who combines strong administration and attention to detail with excellent computer skills, creativity, flexibility and an interest in social impact.

Key Responsibilities

The successful candidate will:

• Coordinate the intake, recording, screening and classification of grant, sponsorship and donation requests.
• Maintain accurate grant records, databases, filing systems and supporting documentation.
• Prepare application summaries, assessment documentation and administrative reports.
• Communicate professionally with applicants and stakeholders.
• Support the Ethel Pupkewitz Feeding Scheme, including scheduling, procurement administration, volunteer coordination, record keeping and reporting.
• Provide administrative support to the Foundation team.
• Maintain and coordinate Foundation branding materials and support branding requirements for events.
• Assist with the Foundation's events calendar, event logistics and casual staffing coordination.
• Draft social media content and assist with basic layout and design of posters, invitations, certificates, social media graphics and other materials.
• Support general office administration, meetings, filing and document management.

Minimum Requirements

• Grade 12.
• National Diploma or Degree at NQF Level 6–7 in Office Administration, Computer Science, Development Studies, Social Sciences or a related field.
• Minimum 2 years' relevant work experience, particularly in office administration, filing and records management.
• Experience in processing applications, grants or similar requests.
• Strong working knowledge of Microsoft Office, particularly Excel, Word and Outlook.
• Previous exposure to an NGO, CSI, foundation or development-sector environment will be advantageous.
• Experience with online systems, social media, events, branding or design tools such as Canva or Adobe Creative Suite will be advantageous.

We Are Looking for Someone Who Is

• Highly computer literate and comfortable learning new digital systems.
• Social media savvy, with an understanding of content preparation and responsible online engagement.
• Competent with basic layout and design and able to produce professional, on-brand materials.
• Exceptionally organised, accurate and attentive to detail.
• An effective written and verbal communicator.
• Able to manage multiple priorities and deadlines independently.
• Professional, discreet and committed to confidentiality and fair treatment of applicants.
• Flexible and adaptable, including supporting Foundation events and occasional after-hours or weekend activities.
• Service-oriented and comfortable engaging with applicants and communities from different backgrounds.

Location: Windhoek, Namibia

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