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Our client is a wet stock management business that is looking for someone like you to groom and grow with. Do you have what it takes to form a lasting partnership?

 

Role Responsibilities

Administration

• Performing administrative and office support activities such as filing suppliers’ invoices, account customers' documents, packaging and storing all the cashiers' balance sheets and oil sheets.
• Timely provision of accurate information on all business financial transactions.
• Report regularly on the performance/payments of debtors and creditors.
• Participate in regular team meetings with management and contribute to the improvement of the company’s status regarding finance, accounting, and administration, including any required improvements thereof.
• Undertake necessary checks on all accounting documentation, such as checking for arithmetic errors and seeking confirmation from your co-workers on the accuracy or correctness of Quotations, Purchase Orders, Costings, Invoicing, and Purchases.
• Establish and maintain a good working relationship with the relevant company stakeholders that you deal with under your portfolio of Administration & Finance Assistant, such as, but not limited to, client accounts and supplies departments, supplier accounts departments, and the relevant company bank personnel to provide quality customer service.
• Receive and send emails, scan documents, fax, and post mail to relevant persons (where necessary).
• Answer telephone calls from clients, suppliers, and other stakeholders and route calls to specific and relevant personnel.

Finance & Accounting:

• Perform all necessary bookkeeping and filing for the finance and accounting process.
• Assist in preparing suppliers' payments and ensure the right amount is being paid according to the invoice received.
• Assist with ensuring that all companies recurring monthly expenditure invoices and respective supplier statements are collected at the end of every day/week/month for capturing and prompt payment by:
• Handling and issuing petty cash.
• To disseminate any relevant information to staff, managers, and the Management Team as deemed necessary.
• Perform other accounts and administrative duties assigned.

 

Qualifications

• Diploma in Accounting, Finance, or a related field.

Knowledge & Skills Required

• Proficiency in accounting software (e.g., QuickBooks, Tally, or SAP).
• Good understanding of financial principles, taxation, and inventory management.
• Excellent organizational and multitasking skills.
• Excellent analytical and problem-solving.
• Proficiency in Microsoft Excel and other financial tools.
• High level of integrity, attention to detail, and organizational skills.
• Time management and organizational abilities.

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