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Role Responsibilities

General Financial Management & Accounting

• Assist in the management of the instruction’s financial operations  in compliance and accounting standards and internal policies.
• Maintenance and update accounting records, ensuring accuracy, timeliness and completeness.
• Process all financial transactions, including accounts receivable, accounts payable, and payroll, ensuring they are correctly recorded in the accounting system.
• Prepare and enter journal entries, including accruals, provision sand adjustments into the accounting system.
• Prepare and analyze monthly, quarterly and annual financial statement and reports.
• Assist in the development and monitoring of annual budgets and forecasts, ensuring alignment with strategic goals.
• Support the Finance & Strategy Executive in financial planning and cashflow management.
• Assist in internal and external audit preparation, ensuring compliance with auditing requirements.

Banking & Cashflow Management

• Manage banking transactions, including deposits, withdrawals and reconciliations.
• Prepare monthly bank reconciliations to ensure accuracy and resolve discrepancies.
• Monitor and maintain adequate cash reserves, ensuring operational liquidity.
• Support treasury functions by ensuring effective cashflow planning and investment tracking.

Accounts Payable & Procurement Support

• Process payments for goods, services and staff reimbursements, ensuring compliance with financial policies.
• Review and validate supplier invoices for accuracy before processing payments.
• Ensuring adherence to procurement and financial control measures.

Taxation & Compliance

• Prepare and submit Value Added Tax claims and other statutory returns.
• Ensure compliance with local tax regulations and financial reporting standards.
• Maintain financial documentation and ensure proper filing and record keeping for audit and compliance purposes.

Grant Administration

• Assist in the management of grants, including budgeting, reporting and compliance with donor requirements.
• Prepare financial reports for donors, ensuring accuracy and timeliness.
• Monitor grant expenditures to ensure alignment with approved budgets and donor guidelines.

Financial Policies & Procedures

• Assist in the development and implementation of financial policies and procedures to enhance operation efficiency.
• Ensure adherence to internal controls and recommend improvements as necessary.
• Provide training and support to staff on financial policies and procedures.

Member Contribution Coordination

• Contribution reconciliation and reporting
• Maintain accurate and up to date records on all member contributions.
• Reconcile received contributions against invoiced amounts and outstanding balances
• Prepare regular reports on the status of contributions, highlighting any overdue payments.
• Ensure timely and accurate invoicing of membership fees and other related contributions

Collections & Follow-ups

• Implement effective collection strategies to recover outstanding contributions.
• Engage with member institutions to facilitate timely payments and resolve outstanding issues.
• Develop and maintain strong relationships with member organization to enhance compliance with contribution payments.
• Provide periodic updates to management on outstanding balances and recommended actions.

Stakeholder engagement and communication 

• Act as the primary liaison between finance and member institutions on financial maters.
• Provide guidance to members on payment procedures and contribution requirements.
• Address member inquiries regarding their financial obligations and reconcile disputes professionally.

 

Qualifications & Experience

• A Bachelor’s degree in Accounting, finance, business administration or a related field.
• Professional certification such as ACCA, CIMA or CPA (or working towards one) will be an advantage
• A minimum of three (3) years’ experience in a finance or accounting role, preferably in a development finance institution, NGO or regional organization.
• Strong experience in financial reconciliation and cashflow management.
• Experience with fund accounting and donor funded financial management is an advantage.

Technical & Function skills

• Proficiency in accounting software (Pastel, Quickbooks, or similar ERP systems).
• Advanced knowledge of MS Excel (Pivot tables, Vlookup, financial modeling) and financial analysis tools.
• Strong understanding of financial regulations, accounting standards (IFRS, GAAP) and tax compliance.
• Knowledge of financial management principles and donor reporting requirements.

Competencies

• Financial & accounting expertise
• Financial systems & technology proficiency
• Revenue & collection management
• Analytical & problem-solving skills
• Communication and stakeholder management
• Business acumen and strategic thinking
• Strong ability to work collaboratively across functions and within diverse team
• High ethical standards, professionalism and confidentiality in handling financial information.

 

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