MAIN PURPOSE OF THE JOB
Contributes to the development and implementation of the departmental accounting policies and procedures. Supports the department through the collection, processing, recording, reconciliation and reporting of financial data, verifying the validity, completeness and accuracy of source documents. Maintains complete and proper records of revenue, expenditure, assets and liabilities and ensures the accuracy and integrity of financial information.
KEY RESPONSIBILITIES
Undertakes the following accounting functions in accordance with laid down standards, rules, regulations, principles and procedures:
- Organizing the day to day activities of an accounting section and allocation of duties in accordance with accounting deadlines and schedules, procedures and priorities.
- Monitoring and checking performance to ensure adherence to accounting systems and procedures and timetables, and accuracy of all entries.
- Resolving technical accounting queries and providing technical guidance through on-the job training and instructions.
- Checking and verifying audit reports and control accounts against original data and resolves queries.
- Reconciling various accounts and financial summaries to external documentation and internal control accounts; identifies and resolves anomalies and queries.
- Checking the accuracy of the account codes relating to financial documentation and resolves coding queries; recommends the establishment of additional codes and queries to facilitate accurate processing and recording of financial information and the generation of appropriate reports.
- Reviewing and checking accounting documentation to ensure accuracy before submitting for authorization and account reconciliations.
- Account for, record and monitor collection of revenue.
- Accounts for, record and monitor payments including creditors payments.
- Ensures recovery of outstanding monies from debtors.
- Maintain proper accounting records and ensure proper accounting procedures are in place.
- Process and resolve unmatched reports and prepare necessary journal entries to balance and reconcile the respective accounts for reconciliation.
- Check and authorize journal entries within delegated authority.
- Consolidate and reconcile accounting information and submit for review, authorization, account reconciliation and analysis.
- Manage BQA Bank accounts, analyze and resolve outstanding or unreconciled transactions.
- Administer monthly staff payroll and salary payment including authorized deductions such as PAYE, Pension contributions etc.
- Liaise closely with HR on emergency salary advances and loans to employees, changes to payroll and pension matters and ensure that these are processed, authorized and recorded.
- Prepare consolidated annual tax returns for employees and deal with tax authorities on PAYE issues and with pension fund administrators on members’ dues and settlements.
- Prepares and produces Annual financial Statements.
QUALIFICATIONS AND EXPERIENCE
Education:
- At least a Degree in Accounting or Finance from a recognised institution or any other equivalent qualification acceptable to BQA.
- Professional qualification e.g. ACCA or CIMA shall be an added advantage • Registration with the Botswana Institute of Chartered Accountants is required.
- Membership of an additional professional accounting body will be an added advantage.
Experience:
- A minimum of 5 years accounting experience in a commercial/parastatal organization environment with sound background in financial accounting.
- Working with accounting systems and Excel Spreadsheet is mandatory.
TECHNICAL SKILLS
- Knowledge of financial and accounting standards, principles, procedures rules and regulations.
- Computer literate.
- Experience with accounting systems and applications in the specific work area.
COMPETENCIES
- Creativity, innovation, flexibility and analytical thinking.
- Results oriented and performance driven.
- Decisiveness and assertiveness.
- Communication, influence, impact.
- Service oriented and client focus.
- Team building, leadership and motivation.
- People Management and interpersonal skills.
- Planning, organizing, budgeting and resource management.
- Emotional Intelligence.